Governance Improvements Still Needed

Click on each bulleted item below for more information
 
Board Elections

  • Implement term limits
    Currently the board has no term limits and two board members have served over a decade. The Internal Revenue Service favors term limits for nonprofits and 70% of nonprofits have term limits according to BoardSource Nonprofit Governance Index 2010. To keep an organization nimble and attentive to changing needs, it’s important to have new directors join the board by creating vacancies through term limits. Term limits prevent a concentration of power within a small group, which can lead to a disconnect between the board and membership as a whole. We propose a term limit of three two-year terms (six years total), then one year break, then the ability to serve another six years.

  • Avoid board recommendations of board candidates
    Recommendations or endorsements give an unfair advantage to board-selected candidates. When candidates don’t get board recommendation/endorsement, they sometimes withdraw their candidacy, resulting in less diversity and lower member engagement in the board elections. The board as a body should be neutral in board elections, just as staff is neutral.


Board Policies

  • Follow the bylaws
    Bylaws are important to maintain consistency in the running of the organization and the board is required by California law to follow the bylaws. The most salient example of the board not following the bylaws was the referendum in 2015 to remove member voting rights. The board did not provide sufficient notice, nor clearly explain the effect of the change on the membership. Save SF Bike tried numerous ways (detailed here) to preserve member rights, but it ultimately took the threat of legal action to compel the board to rescind the flawed bylaw vote and restore member voting rights, which is the only reason members can still vote for the board.

  • Write a privacy policy
    Currently no privacy policy exists. Save SF Bike has advised that the SFBC needs a privacy policy to inform members of how their personal information will be protected under the full extent of the law.

  • Protect member privacy by allowing non-voting supporters
    Save SF Bike recommended to the board to create a category of non-voting supporters, whose contact information would be kept private. Non-voting supporter contact information would never be shared with voting members in the event a member requested the membership list to communicate with other members about SFBC matters as allowed by California law.

  • Post board policies on the SFBC website
    For better transparency, Save SF Bike recommends posting board policies on the SFBC website.


Board Meeting Conduct

  • Avoid indiscriminate use of closed session at board meetings
    The board has discussed non-confidential items in closed session, shutting members out. Closed session should be used only for discussing personnel issues or litigation. All other items should be conducted in open session with members in attendance.

  • Post an agenda packet with background information
    The agenda is posted on the SFBC website several days before the board meeting, but it does not include any background information on any of the agenda items. The background information is posted to the board’s DropBox folder, but members at large have no information about the topics before the meeting.

  • Board committees write meeting minutes
    Currently, some board committees write meeting minutes, but not all. Meeting minutes improve organizational efficiency. Without meeting minutes, there is no record of what happened or what is to be done and things can fall through the cracks.


Bylaws

  • Update the bylaws
    The bylaws are cumbersome and not easy to read, 17 pages of legalese. We recommend updating the bylaws to simplify the language and to add some missing information, such as a clause about increasing diversity for board, staff and members.